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Lotus Domino Web Access 7 User Essentials
Lotus Training Overview

During this course you will send and reply to electronic mail using the IBM Lotus Domino Web Access (DWA) 7 application in a browser. Because your Mail incorporates Sametime instant messaging, you will also know when people are online so you can chat in real time.

This course thoroughly covers the calendar and scheduling features found in your Mail. You will use the Calendar to keep track of your appointments and to schedule meetings. While you are planning a meeting you can check your co-workers’ schedules to see who is available. You can reserve a room and other resources so that everything is in place when the meeting starts.

You will learn to how to keep track of your To Do’s and to view your To Do’s in Gantt chart form so you can more easily visualize your tasks.

You will create contacts and groups to help manage your relationships, as well as to assist in mail addressing.This course also shows you how to continue to access your Mail while disconnected from the Internet and then synchronize changes when reconnected.

Lotus Training Learning Objectives

In this course you will learn how to:

  • send and receive electronic mail using Domino Web Access
  • know when other people are online and communicate with instant messages
  • organize mail into folders
  • use the Calendar to schedule appointments and meetings and check for free time in other people’s schedules
  • define personal and group To Do’s
  • create Contacts for easy mail addressing
  • create Notebook Pages to store text and attachments
  • work in your Mail while disconnected from the Internet
  • manually archive your obsolete messages to free up space in your Mail.
Lotus Training Audience

This course assumes basic personal computer and software skills and is designed for individuals who can:

  • start and stop software applications in Microsoft® Windows™
  • use Microsoft Windows Explorer to find and organize files
  • use Internet Explorer 6 or Mozilla Firefox to open and navigate Web sites
  • use any other type of email
  • create, format, and print documents using a graphical word processing software package.
Lotus Training Course duration

This course is sold as a 1-day course, but instead should be thought of as a set of materials from which you can create a custom course that both meets the training objectives and your alloted time frame. Most users do not need the full course to begin using Domino Web Access. You can always come back later and train them in more advanced topics.

Lotus Training Course outline

Topic 1: Get Started

    Ways to access your Mail
    URL to your Mail
    Log in
    Security Warning
    Opening page
    Controlling the application Get Help
    Context-sensitive Help
    Exercise: Get started
    Computer requirements

Topic 2: General Preferences
    Open preferences
    Confirm Mail owner name
    Enable full text search
    Make DWA your default mail client
    Define date and time formats
    Change your Internet password
    Exercise: Set Preferences
    Install and configure Browser Cache Managemen
Topic 3: Welcome Page
    Information portal
    Customize the Welcome Page
    Panel Contents
    Exercise: Create a custom Welcome Page
    Startup tab preference
Topic 4: Send Messages
    Mail tab
    Mail folders and views
    Create new message
    Message contents
    Body field formatting
    Delivery Options
    Look up addresses
    Address validation
    Addressing messages outside your company
    Save as draft
    Send message
    Exercise: Create and send message
    Phone Message
    If a message doesnt get delivered
    Delivery failure report
    Exercise: Delivery report
Topic 6: Advanced Messaging Features
    Feature 1: Stationery
    Feature 2: Text signature
    Feature 3: Mark message for follow up
    Feature 4: Digitally sign and encrypt messages
    Open a signed or encrypted message
    Feature 5: Block mail from sender
    Feature 6: Mail rules
    Create mail rule
    Multiple rules
    Exercise: Rules
    Feature 7: Out of Office agent
Topic 7: Instant Messaging
    Online presence awareness
    Text chat
    Change your online status
    Leave a message
    Exercise: In-context chat
    Instant Contact List
    Add names to your Instant Contact List
    Instant Contact List icons
    Chat from the Instant Contact List
    Exercise: Add contact and start chat session
    Options menu
    Alert me when
    Instant Contact List preferences
Topic 8: Calendar
    Calendar overview
    Open Calendar
    Create Calendar Entry
    Other Calendar Entry types
    Exercise: Create new Appointment
    Appointment fields
    Exercise: Finish creating Appointment
    Edit Calendar Entry
    Exercise: Edit Calendar Entry
    Repeat tab
    Reschedule a repeating entry
    Calendar preferences
    Summarize Calendar
    Import holidays
    Print Calendar
Topic 9: Schedule a Meeting
    The invitation process
    Send the meeting invitation
    Schedule a meeting
    Read and accept a meeting invitation
    Automatic Inbox Management
    Meeting invitation workflow
    Participant status
    Exercise: Schedule meeting
    Change of mind: Participant
    Exercise: Reschedule meeting
    Automatic Processing of Meeting Invitations
    Invitations and Calendar Entry display
Topic 10: Calendar Entry Schedule Tab
    Check for availability
    Exercise: Check for availability
    Define availability schedule
    Create Group Calendar
Topic 11: Resource Reservations
    Add rooms and resources to a meeting
    Exercise: Schedule a meeting and reserve a room
Topic 12: To Do List
    To Do List view
    New To Do
    Five To Do Views
    Display To Dos in your Calendar
    Overdue To Dos
    Complete a To Do
    Exercise: Create To Do
    Repeating To Dos
    Group To Do
    Invitation/acceptance workflow
    Exercise: Group To Do
Topic 13: Mail and Calendar Delegation
    Delegation preferences
    Part 1: Choose a user/group
    Part 2: Choose how much of your Mail file to delegate
    Part 3: Choose how much access you want to give
    Part 4: Automatically forward Calendar notices sent to you
    Exercise: Calendar delegation
Topic 14: Contacts
    Open Contacts Create Contact - Basics Create Contact from message Copy contact from Select Addresses Contact nicknames Exercise: Create contacts Using Contacts E-mail groups Notes users
Topic 15: Notebook
    Create Notebook Page
    Notes users
Topic 16: Work Offline
    Step 1: Check Notes User ID password in Mail
    Step 2: Set Offline Preferences
    Step 3: Install Sync Manager and subscribe to your Mail
    Lotus Domino Sync Manager Console
    Open your Mail offline
    Synchronization Schedule and Sync Options
    Sync Options tab
    Lotus Domino Sync Manager option menu
    Exercise: Go offline
Topic 17: Quotas and Archiving
    Over quota
    Reducing your Mail size
    Server-based archive
    Local archive

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