Lotus Training Overview

This course is designed for Notes users who have been given Editor access to databases and who are responsible for final document approval, production, and cataloging. As a database Editor, you are must be more security-aware than content authors.

This course teaches you how to interrelate Notes documents and how to utilize Microsoft Office files in Notes documents. The course also demonstrates how to set up a document approval process in a MS Office Library database.

Lotus Training Learning Objectives

In this course, you will learn how to:

• categorize documents so they fit into your company's knowledge taxonomy
• format Rich Text fields that include sections and hidden paragraphs
• determine your rights in a database and protect your computer from rogue code
• utilize document locking to prevent simultaneous updates
• resolve replication conflicts
• use three types of version tracking
• copy and paste documents at the view level and understand the security and design caveats
• create Document Links and hotspots to establish relationships between documents and create a live table of contents in long documents
• integrate Microsoft Office content with Notes documents.

Lotus Training Audience

This course is designed for Notes users who have been given Editor access to databases and who are responsible for editing and coordinating the work of content authors.

This course is part of a series of training courses for Lotus Notes users. Follow these paths to master all aspects of using Lotus Notes 7:



The Lotus Notes 7 Basic Messaging and Calendar and Lotus Notes 7 Content Authors courses or commensurate knowledge are prerequisites to this course. There is no content overlap in any of these three courses.

This course is sold as a 1/2 day course.

Lotus Training Course outline

Sections

Create a Section
Edit Section properties
Remove a Section
Exercise: Sections

Hide a paragraph
Exercise: Hide a paragraph

Notes User ID
Server access
User ID responsibilities
Lock Notes

User Security dialog box
Find your current Notes user name
Change your Notes user name
Change your password
Compromised password
Recover a forgotten password

Database access
Determine your access level to a database
Denied access
Database Access Control List settings
Exercise: ACL
Special ACL rights

Automatic document locking
Manual document locking
Exercise: Document locking
Document locks and mobile users

Replication defined
Document replication conflicts
Save conflicts
Conflict resolution

Types of version tracking
Manual or Automatic versioning
Additional developer work

Private documents
Reader access control list
Anonymous documents

Create a copy of a document
Security implications
Design implications

How ECLs work
View your ECL
Default and No Signature
Edit your ECL
Domino administrator control over your ECL
Enable Java applets and JavaScript

Knowledge Taxonomy
Domino Content Map
Add Meta information to documents
Verify your Catalog/Domain Search Server
Exercise: Meta tab information

Document Links
Document Links caveats
Create a Notes Document Link
Exercise: Create Document Link
Move or copy a Document Link
Copy a view into table (with links)
Link message
Database and View Links
Anchor Links

Document Link hotspot
Change or remove a Link Hotspot
Move or copy a link
Image maps
Link to a Named Element
Automatic URL conversion to a hotspot
Link to a URL

Send current file via email
Attachments
Import/export
Embed Office object in Rich Text field
Edit the embedded object
Embed object starting from origin application
Update a linked OLE object
MS Office Library application
Migrate existing Office files
Disadvantages of OLE
Create Notes link in other application
Smart tags
Custom programs