Microsoft Office Access 2003: Level 2

Overview

As you begin this course, you should have the basic skills you need to work with a Microsoft� Office Access 2003 databases. This includes working with Access tables, relationships, queries, forms, and reports. But thus far you have been focusing on essential database user skills only. In this course you will consider how to design and create a new Access database, how to customize database components, and how to share Access data with other applications.

Course Objectives

You will design and create a new Access database; improve queries, forms, and reports; and integrate Microsoft� Office Access 2003 with other applications.

Prerequisites

To ensure the successful completion of Microsoft Access 2003: Level 2, we recommend completion of the following courses, or equivalent knowledge (basic familiarity with Access tables, relationships, queries, forms, and reports) from another source:

Microsoft Access 2003: Level 1

A basic understanding of Microsoft� Excel and Microsoft� Word would also be helpful, but is not required.

Target Student:

Microsoft� Access 2003: Level 2 is designed for the student who wishes to learn intermediate-level operations of the Microsoft� Access program. The Level 2 course is for the individual whose job responsibilities include creating new databases, tables, and relationships, as well as working with and revising intermediate-level queries, forms, and reports. It also introduces the student to integrating Access data with other applications such as Microsoft� Word or Excel. This course is also designed for students pursuing the Microsoft Office Specialist Certification for Access 2003, and it is a prerequisite to taking more advanced courses in Access 2003.

Performance-Based Objectives

Upon successful completion of this course, students will be able to:

follow the steps required to properly design a simple database.

create a new database with related tables.

control data entry by modifying the design of a table to streamline data entry and maintain data integrity.

find and retrieve desired data by using filters and joins between tables and within a single table.

create flexible queries to display specified records; allow for user-determined query criteria; and add, update, and delete data with queries.

enhance the appearance, data entry, and data access capabilities of your forms.

customize reports to better organize the displayed information and produce specific print layouts such as mailing labels.

use Access data in other applications, including Microsoft Word and Excel.

Certification

This course is one of a series of courseware titles that addresses Microsoft Office Specialist (Office Specialist) skill sets. The Office Specialist program is for individuals who use Microsoft?s business desktop software and who seek recognition for their expertise with specific Microsoft products. Certification candidates must pass one or more proficiency exams in order to earn Office Specialist certification.

Delivery Method:

Instructor led, group-paced, classroom-delivery learning model with structured hands-on activities.

Platform Requirements

Windows

Hardware Requirements

For this course, you will need one computer for each student and one for the instructor. Each computer will need the following minimum hardware components:

A 233 MHz Pentium-class processor if you use Windows XP Professional as your operating system. 300 MHz is recommended.
A 133 MHz Pentium-class processor if you use Windows 2000 Professional as your operating system.
128 MB of RAM.
A 5 GB hard disk or larger if you use Windows XP Professional as your operating system. You should have at least 600 MB of free hard-disk space available for the Office installation.
A 3 GB hard disk or larger if you use Windows 2000 Professional as your operating system. You should have at least 600 MB of free hard-disk space available for the Office installation.
A floppy disk drive.
A mouse or other pointing device.
An 800 x 600 resolution monitor.
Network cards and cabling for local network access.
Internet access (see your local network administrator).
A printer (optional).
A projection system to display the instructor's computer screen.

Software Requirements

Either Windows XP Professional with Service Pack 1, or Windows 2000 Professional with Service Pack 3
Microsoft� Office Professional Edition 2003.

Course duration

1 Day(s)

Course outline

Lesson 1: Planning a Database

Topic 1A: Design a Relational Database
Topic 1B: Identify Database Purpose
Topic 1C: Review Existing Data
Topic 1D: Determine Fields
Topic 1E: Group Fields into Tables
Topic 1F: Normalize the Data
Topic 1G: Designate Primary and Foreign Keys

Lesson 2: Building the Structure of a Database

Topic 2A: Create a New Database
Topic 2B: Create a Table Using a Wizard
Topic 2C: Create Tables in Design View
Topic 2D: Create Relationships between Tables

Lesson 3: Controlling Data Entry

Topic 3A: Restrict Data Entry with Field Properties
Topic 3B: Create an Input Mask
Topic 3C: Create a Lookup Field

Lesson 4: Finding and Joining Data

Topic 4A: Find Data with Filters
Topic 4B: Create Query Joins
Topic 4C: Join Unrelated Tables
Topic 4D: Relate Data Within a Table

Lesson 5: Creating Flexible Queries

Topic 5A: Set Select Query Properties
Topic 5B: Create Parameter Queries
Topic 5C: Create Action Queries

Lesson 6: Improving Your Forms

Topic 6A: Enhance the Appearance of a Form
Topic 6B: Restrict Data Entry in Forms
Topic 6C: Add Command Buttons
Topic 6D: Create a Subform

Lesson 7: Customizing Your Reports

Topic 7A: Organize Report Information
Topic 7B: Set Report Control Properties
Topic 7C: Control Report Pagination
Topic 7D: Summarize Information
Topic 7E: Add a Subreport to an Existing Report
Topic 7F: Create Mailing Labels

Lesson 8: Expanding the Reach of Your Data

Topic 8A: Publish Access Data as a Word Document
Topic 8B: Analyze Access Data in Excel
Topic 8C: Export Data to a Text File
Topic 8D: Merge Access Data with a Word Document

Appendix A: Microsoft Office Specialist Program