Microsoft® Project 2016: Part 2

Overview

Welcome to Microsoft® Project 2016: Part 2. This course is designed to familiarize you with the advanced features and functions of Microsoft Project Professional 2016 so that you can use it effectively and efficiently in a real-world environment. In Microsoft® Project 2016: Part 1, you learned the basic features of Microsoft® Project 2016 during the planning phase of a project. Microsoft® Project 2016: Part 2 covers the advanced knowledge and skills a project manager needs to update a project plan in Project 2016 during the execution, monitoring, and controlling phases of a project. In other words, once your project plan is approved by the project sponsor, this course will enable you to manage the project so that it is completed on time, within budget, and according to scope.

Course Objectives

Upon successful completion of this course, you will be able to manage an existing Microsoft Project 2016 project plan. You will:

Update a project plan to reflect progress as you execute the project.
Monitor project progress in the project plan.
Adjust the project plan to control constraints.
Create project reports to share a project’s status.
Customize project settings and share customizations with other projects.

Prerequisites

To ensure your success in this course, you should have basic project management knowledge and skills. Additionally, you should be able to create a new project plan, manage time in a project plan, manage tasks in a project plan, manage resources in a project plan, and share a project plan using Microsoft Office Project 2016. The following courses can help you in meeting this requirement:

Project Management Professional (PMP)® Training: Aligned with PMBOK® Guide Fifth Edition
Microsoft® Project 2016: Part 1

You should also have basic knowledge and skills for using any current Windows® operating system—preferably Windows 10. The following courses can help you meet this requirement:

Using Microsoft® Windows® 10
Microsoft® Windows® 10 Transition from Windows® 7

Target Student

This course is designed for students with an understanding of project management concepts who are responsible for creating and maintaining project plans. Target students will be looking to acquire the advanced knowledge and skills a project manager needs to update a project plan in Project 2016 during the execution, monitoring, and controlling phases of a project.

Course-specific Technical Requirements

Hardware

For this course, you will need one workstation for each student and one for the instructor. Each computer will need the following minimum hardware configurations:

1 GHz or faster 32-bit (x86) or 64-bit (x64) processor
1 gigabyte (GB) RAM (32-bit) or 2 GB RAM (64-bit)
16 GB available hard disk space (32-bit) or 20 GB (64-bit)
CD-ROM drive (if installing any software from a CD-ROM)
Keyboard and mouse (or other pointing device)
1024 x 768 resolution monitor recommended
Network cards and cabling for local network access
Internet access (contact your local network administrator)
Printer (optional) or an installed printer driver
Projection system to display the instructor's computer screen

Software

Software requirements for all classroom computers:

Microsoft® Windows® 10
Microsoft® Office Professional 2016
Microsoft® Project Professional 2016
Web conferencing application for class sessions with remote students or a blend of live and remote students

Course duration

1 Day

Course outline

Lesson 1: Executing a Project

Topic A: Enter Task Progress

Topic B: Update Task Progress with SharePoint

Topic C: Update Work

Topic D: Update Costs

Lesson 2: Monitoring Project Progress

Topic A: View Project Progress

Topic B: Add Custom Fields

Topic C: Create Custom Views

Topic D: Create a Network Diagram

Topic E: Analyze a Project Plan

Lesson 3: Controlling a Project Plan

Topic A: Edit the Task List

Topic B: Reschedule Tasks

Topic C: Update a Baseline

Lesson 4: Reporting on Progress

Topic A: Format and Share a Chart View

Topic B: View Existing Reports

Topic C: Create Custom Reports

Topic D: Create a Visual Report

Lesson 5: Customizing the Application

Topic A: Change Project Options

Topic B: Create a Project Plan Template

Topic C: Share Resources

Topic D: Link Project Plans

Appendix A: Extending Project with Macros and Apps