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Lotus Notes 7 Content Editors
Lotus Training Overview

This course is designed for Notes users who have been given Editor access to databases and who are responsible for final document approval, production, and cataloging. As a database Editor, you are must be more security-aware than content authors.

This course teaches you how to interrelate Notes documents and how to utilize Microsoft Office files in Notes documents. The course also demonstrates how to set up a document approval process in a MS Office Library database.

Lotus Training Learning Objectives

In this course, you will learn how to:

  • categorize documents so they fit into your company's knowledge taxonomy
  • format Rich Text fields that include sections and hidden paragraphs
  • determine your rights in a database and protect your computer from rogue code
  • utilize document locking to prevent simultaneous updates
  • resolve replication conflicts
  • use three types of version tracking
  • copy and paste documents at the view level and understand the security and design caveats
  • create Document Links and hotspots to establish relationships between documents and create a live table of contents in long documents
  • integrate Microsoft Office content with Notes documents.
Lotus Training Audience

This course is designed for Notes users who have been given Editor access to databases and who are responsible for editing and coordinating the work of content authors.

This course is part of a series of training courses for Lotus Notes users. Follow these paths to master all aspects of using Lotus Notes 7:



The Lotus Notes 7 Basic Messaging and Calendar and Lotus Notes 7 Content Authors courses or commensurate knowledge are prerequisites to this course. There is no content overlap in any of these three courses.


Lotus Training Course duration

This course is sold as a 1/2 day course.

Lotus Training Course outline

Sections

    Create a Section
    Edit Section properties
    Remove a Section
    Exercise: Sections
Hide When
    Hide a paragraph
    Exercise: Hide a paragraph
Security and Notes User IDs
    Notes User ID
    Server access
    User ID responsibilities
    Lock Notes
User Security Basics
    User Security dialog box
    Find your current Notes user name
    Change your Notes user name
    Change your password
    Compromised password
    Recover a forgotten password
Database Security
    Database access
    Determine your access level to a database
    Denied access
    Database Access Control List settings
    Exercise: ACL
    Special ACL rights
Document Locking
    Automatic document locking
    Manual document locking
    Exercise: Document locking
    Document locks and mobile users
Replication Conflicts
    Replication defined
    Document replication conflicts
    Save conflicts
    Conflict resolution
Document Version Tracking
    Types of version tracking
    Manual or Automatic versioning
    Additional developer work
Document Security
    Private documents
    Reader access control list
    Anonymous documents
Copy Documents
    Create a copy of a document
    Security implications
    Design implications
Workstation Security
    How ECLs work
    View your ECL
    Default and No Signature
    Edit your ECL
    Domino administrator control over your ECL
    Enable Java applets and JavaScript
Document Content Maps
    Knowledge Taxonomy
    Domino Content Map
    Add Meta information to documents
    Verify your Catalog/Domain Search Server
    Exercise: Meta tab information
Document Links
    Document Links
    Document Links caveats
    Create a Notes Document Link
    Exercise: Create Document Link
    Move or copy a Document Link
    Copy a view into table (with links)
    Link message
    Database and View Links
    Anchor Links
Link Hotspots
    Document Link hotspot
    Change or remove a Link Hotspot
    Move or copy a link
    Image maps
    Link to a Named Element
    Automatic URL conversion to a hotspot
    Link to a URL
Microsoft Office Integration
    Send current file via email
    Attachments
    Import/export
    Embed Office object in Rich Text field
    Edit the embedded object
    Embed object starting from origin application
    Update a linked OLE object
    MS Office Library application
    Migrate existing Office files
    Disadvantages of OLE
    Create Notes link in other application
    Smart tags
    Custom programs

 
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